Academic Services
Registration Policy
Students
Students are responsible for their own registrations. They should not count on others, including instructors, to register for them. Students who attend a class without registering for it will not receive credit for that class.
Students may add classes freely during the first week of the term. Starting with the second week of the term, students must obtain the instructor's signature on an add slip to add a class. The student must present the signed add slip to the Enrollment Services Center, where staff will add the class if there are no holds that prevent registration. Holds must be resolved before any class is added. The deadline for adding with instructor approval is Friday of the fourth week of the term.
To add a class after the fourth week of the term, a student must obtain both the instructor's signature and the school dean's signature on the add slip. The student must present the signed add slip to the Enrollment Services Center, where staff will add the class if there are no holds to prevent registration. Holds must be resolved before any class is added. Classes may be added in this manner through the end of the term. Once grades for the term have been posted to students' records, classes will no longer be added to students' registrations.
Students who register late will be responsible for the financial impact of that late registration. Adding credits will likely add tuition and fees to the students' accounts.
Students who believe their academic record is incorrect for reasons beyond their control may file an appeal. Academic Appeal forms and instructions are available in the Enrollment Services Center. The deadline for filing an appeal is one year from the end of the term. Be advised that financial aid cannot be adjusted for a prior academic year.
There is nothing automatic about having classes added to a student's academic history for a prior term. Students should keep a watchful eye on their registration status during each term. If they see a problem, they should resolve it by contacting the Enrollment Services Center as soon as possible before the term ends.
Faculty
The Registrar's Office will no longer send out hard-copy confirmation rosters to faculty during the term. Instead, faculty should use SISWeb to review class rosters. The Enrollment Services Center will send all-faculty e-mail reminders during the third and fourth weeks of the term, reminding faculty to review their SISWeb rosters. At this point in the term, if a student is participating in a class, it is vital that his or her name appear on the roster. Unregistered students who are attending class should be directed to register for the class at the Enrollment Services Center. (Irregular registrations must be completed by this time as well.) By the fourth week of the term, unregistered students whose names are not on the roster and still attending class should be asked to leave the class.
Faculty should not call the Enrollment Services Center or send an e-mail to add students to the class roster. This is true even during Finals' Week. Unregistered students should be directed to follow procedures and register themselves. Students who are unregistered at the end of the term will not appear on the SISWeb grading roster and will not receive credit for the class. Missing Course forms (to add a class to a prior term) will no longer be accepted. Students who fail to register during the term may must re-register for the class later, or complete an Academic Appeal form in the Enrollment Services Center.
If either students or faculty have any questions about this new policy, please contact Peg Blake, Dean of Enrollment Services, at 552-6754 or e-mail her: BlakeP@sou.edu.
